What personal data does Bainton Fisheries collect?
The data we routinely collect includes members’ names, addresses, email addresses, phone numbers and permit type required. We collect this data directly from our members and there are no other data processors.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, including sending renewal notices, invites to members’ meetings and dispatch of permits.
Who is your data shared with?
Your personal data is not provided by us for use by any organisations other than Bainton Fisheries Ltd.
Where does this data come from?
If you are a Member, you will have provided your personal data directly to us when you joined Bainton Fisheries Ltd, or when you updated your record at renewal.
How is your data stored?
All of our data, including our main membership database, is stored in digital form on computers, and we operate in “the cloud” using Dropbox Business and MemberMoJo in compliance with the GDPR.
The remainder of our data is kept in the form of written documents stored in our Langham, Rutland office.
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring Bainton Fisheries Ltd discharges its obligations under the GDPR is the Director, Ian Wakeford, firstname.lastname@example.org
He is the person who is responsible for maintaining a log of data breaches and notifying the ICO and any members affected as necessary, in accordance with our legal obligations.
Who has access to your data?
Members of staff of Bainton Fisheries Ltd have access to members’ data in order for them to carry out their legitimate tasks for the organisations, such as administration and membership checks via Bailiffing duties.
What is the legal basis for collecting this data?
Bainton Fisheries Ltd collects personal data that is necessary for the purposes of its legitimate interests as a membership based organisation which has a requirement to correspond with it’s members three times a year.
How you can check what data we have about you?
If you want to see the basic membership data we hold about you, you can contact the Data Protection Officer by email who will supply the information held to you.
Does Bainton Fisheries collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”. Bainton Fisheries does not collect this information.
How can you ask for data to be removed, limited or corrected?
Contact the Data Protection Officer by email.
How long we keep your data for, and why?
We normally keep members’ data after their membership lapses. This is because we find members later wish to re-join a few years later. This allows them to keep to same membership number and avoids duplicate records on the membership database. However, we will delete any former member’s contact details entirely on request.
What happens if a member dies?
We will delete any former member’s contact details entirely on request.